OSHA Standards: Why Do You Need Safety Data Sheet Software?
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Workplace safety and compliance depend greatly on maintaining accurate Safety Data Sheets (SDS). OSHA’s Hazard Communication Standard (HazCom) requires businesses to provide employees with access to SDSs for all hazardous chemicals. As businesses will know, failing to do so can lead to fines, legal issues, and increased workplace risks.

However, managing SDSs manually is time-consuming, prone to errors, and difficult to maintain, which is why businesses turn to safety data sheet software to streamline compliance and improve accessibility. At KHA, we have been leaders in SDS management since 1985, offering cutting-edge solutions that make compliance simple.

In this blog post, we will explore OSHA’s SDS requirements, the challenges of manual management, and why KHA’s Online-SDS™ is the best solution. Let’s get started with this handy guide.

What Are OSHA’s SDS Requirements?

As noted above, OSHA’s HazCom requires employers to maintain up-to-date SDS for any hazardous chemicals used in the workplace. These sheets provide critical information about:

Under OSHA’s guidelines, employees must have immediate access to SDSs at all times, whether in print or digital form. To align with the Globally Harmonized System (GHS), OSHA mandates a standardized 16-section format for SDSs. This ensures consistency and makes it easier for workers to find important safety details.

Employers are also responsible for training employees on how to read and use SDSs effectively. Non-compliance can result in serious consequences, including OSHA fines, legal liabilities, and increased workplace safety risks. Without proper SDS management, businesses may struggle to keep records updated, putting employees at risk.

Using safety data sheet software helps companies stay compliant, ensuring that SDSs are easily accessible, regularly updated, and properly organized.

Challenges of Manual SDS Management

Managing SDS manually is inefficient and increases compliance risks. Many businesses still rely on paper records, spreadsheets, or outdated filing systems, making it difficult to keep SDS organized and accessible. When employees need critical safety information, searching through binders or scattered files wastes time and can delay emergency responses.

Keeping SDS up to date is another challenge. OSHA requires employers to maintain the latest versions, but manual tracking is time-consuming and prone to errors. Missing or outdated SDS put businesses at risk of non-compliance, leading to potential fines and safety hazards.

For companies with multiple locations or a large inventory of chemicals, maintaining consistency is even harder. Employees may not have access to the correct SDS, causing confusion and increasing liability. Switching to SDS software eliminates these issues by centralizing SDS, ensuring updates, and making access instant and reliable.

How Safety Data Sheet Software Solves These Issues

Now, using SDS software works to eliminate the inefficiencies and risks of manual management by centralizing SDS in a secure, cloud-based system. Employees can instantly access SDS from any internet-connected device, ensuring quick retrieval in emergencies. No more searching through binders or outdated spreadsheets, as everything is organized and available with a simple search.

Automatic updates ensure that SDS remain current, reducing the risk of non-compliance. With manual systems, businesses must track updates themselves, but SDS software automates this process, keeping records accurate and up to date. This not only saves time but also helps avoid OSHA fines and safety violations.

For companies with multiple locations, SDS software maintains consistency by standardizing access across all facilities. Employees always have the right information at their fingertips, reducing confusion and liability risks. So, by streamlining compliance, improving accessibility, and minimizing errors, SDS software makes workplace safety more efficient and reliable.

Why Choose KHA’s Online-SDS™?

KHA’s Online-SDS™ is a trusted solution for businesses that need a reliable, easy-to-use SDS software. With 40 years of experience, we understand the challenges of SDS management and have designed our system to:

  • Simplify compliance
  • Improve efficiency
  • Reduce risks

Our cloud-based platform gives employees instant access to SDS from any device, ensuring quick retrieval in emergencies. With powerful search features, you can find the exact SDS you need in seconds. Our system also keeps your SDS library updated automatically, so you never have to worry about outdated information leading to compliance issues.

Unlike other providers, KHA offers personalized customer support to help businesses integrate Online-SDS™ into their workflow. Whether you have one location or multiple facilities, our software ensures consistency and accuracy across your organization.

Thousands of businesses trust KHA because we make SDS management simple, effective, and stress-free.

The Risks of Not Being Compliant

Failing to comply with OSHA’s SDS requirements can lead to serious consequences for businesses. One of the biggest risks is financial penalties, as OSHA issues heavy fines for missing, outdated, or inaccessible SDS. Even small compliance gaps can result in costly violations, putting a strain on your budget.

Beyond fines, non-compliance increases workplace hazards, as without quick access to accurate SDS, employees may not have the information they need to handle chemicals safely. This raises the risk of accidents, injuries, and even long-term health issues. A single incident can lead to medical costs, workers’ compensation claims, and potential legal action.

Reputation damage is another major concern. Failing safety inspections or experiencing workplace incidents can hurt your company’s credibility. Clients and employees may lose trust, impacting business operations and employee retention.

By using SDS software like Online-SDS™, businesses can avoid these risks, ensuring compliance, improving safety, and protecting both employees and company resources.

Ensuring OSHA Compliance in Your Business

Managing SDS manually increases the risk of non-compliance and safety hazards. By switching to safety data sheet software like KHA’s Online-SDS™, you can easily maintain up-to-date records, ensure regulatory compliance, and improve workplace safety. Our platform simplifies hazard tracking and provides instant access to SDS, so your team always has the right information at hand.

So, don’t let outdated systems jeopardize your business. KHA’s solution helps you stay compliant with OSHA regulations while reducing the time and effort spent on manual management.

Make the switch to a more efficient and reliable system today. Schedule a demo now and see how KHA can help streamline your SDS management and enhance safety. We look forward to speaking with you.